I'm a little confused by this... last year, the LARPs were confirmed in midsummer (though the details got tangled later b/c of confusion over what they needed). I wasn't running program the previous year, but knowing who was, I suspect they were similarly organized ahead. The timing this year was erratic, but I wouldn't call it typical. And many of us on concom are pathologically organized - you should have seen my charts last year, or my playbook for our wedding. :-) There are inevitably snags, but that happens with any volunteer group - life sneaks up and bites you sometimes. Of course if you don't want to run LARPs anymore, then you shouldn't, but if you enjoy it then don't deprive yourself.